KWAHU AFRAM PLAINS SOUTH DISTRICT ASSEMBLY (KAPSDA)
2013 ANNUAL PROGRESS REPORT
SUBMITTED TO
NATIONAL DEVELOPMENT PLANNING COMMISSION
PREPARED BY DPCU
FEBRUARY,2014
Table of Contents
Contents
Page
CHAPTER ONE INTRODUCTION 1.1
Background
1
1.2
Key Monitoring and Evaluation Objectives for the Year
1
1.3
Processes involved and Difficulties Encountered
2
1.4
Implementation Status of the DMTDP
4
CHAPTER TWO MONITORING AND EVALUATION ACTIVITIES 2.1
Programme/Project Status for the Year
5
2.2
Update on Indicators and Targets
8
2.3
Update on Disbursement from Funding
11
2.4
Update on Critical Development and Poverty Issues
12
2.5
Participatory Monitoring and Evaluation
16
CHARPTER THREE 3.1
Key Issues Addressed and those yet to be addressed
18
3.2
Recommendations
18
CHAPTER ONE
Introduction
1.1 Background This Annual Progress Report is a Monitoring and Evaluating document prepared to review the implementation status of the MTDP as enshrined in the Policy framework for 2010-2013 on yearly bases to assess the achievement and challenges encountered in the implementation of programmes and project outlined for the year under review. In this regard, this Annual Progress Report for 2012 was prepared to highlight the achievement and challenges. The report has been compiled from the result of the assessment of set of indicator mechanisms and targets set for the year and proposed the way forward to address them.
1.2 Key Monitoring and Evaluation Objectives for the year 2013 The key Monitoring and Evaluation objective of the year was to provide information that will enable tracking of progress and reach informed decision-making in the implementation of interventions. Specific objectives were
Ensuring and Sustaining Macroeconomic stability The objective is to ensure prudent management of financial resources of the District through improve revenue generation and promoting viable investment projects Infrastructure and Human settlement development The aim of this thematic area is to provide adequate infrastructure to enhance the well fare of the personnel posted to work in the district as well the citizen of the district. Accelerated Agriculture Modernization and Natural Resource Management The objective is to promote modern farming Methods to ensure high productivity and food security for the people as well as preserving the ecology and efficient natural resource and environmental management 1
Enhanced Competiveness of Private Sector To facilitate and promote private sector participation in service delivery and mobilization of resource for the development of the district Oil and gas development The objective is to promote local participation in oil industry through job creation Human Development, employment and productivity Creating Job avenue for the youth through skill acquisition training and capital venture credit facilities. Transparent and Accountable Governance The empowerment of the citizen to take active participatory in decision making process and ensuring administrative and political accountability to the people of the district.
1.3 Process involves and challenges in data collection Data collection for the APR was collected from both secondary and primary sources, based on the set targets for the preparation of the MTDP, that is of the input submitted from the various key sectorial department agencies such as Agric, Health, Education, Social Welfare, Community Development, Community Water and Sanitation, National Commission for Civic Education and some selected stakeholders from the Area Council, Civil Society Organizations and Non-Governmental Organizations in the district . In order to assess the performance all the proposed programme and projects, the DPCU requested all the various stakeholders to submit information on all executed projects and programmes which was used in assessing the performance of the programmes towards the Preparation of APR during the year under review.
2
One of the major challenges facing the DPCU members is lack of logistic especially vehicle to undertake serious field inspection to assess the validity of the implementation of proposed programmes and projects. This pose serious challenges on the DPCU members who were constrained by inadequate logistic such as frequent breakdown of vehicle for effective monitoring. Long period of absence from post by some key members due to frequent travel out of station on official duties, (example) a one day workshop attended by an officer amounts to three days absence from post, this is due to inaccessibility and poor road network , long time travel period and crossing of the lake by ferry with vehicles placed the district at a disadvantage in terms of traveling out of the district.
Other challenges were frequent transfers of some staffs from the district who were involved in the formulation of their sectorial plans incorporated into the MTDP which at times resulted in apathy and lackadaisical attitude towards implementation of programme and projects. Another major challenge was the untimely release of funding which hampered the effective implementation of programmes and project which affect smooth progressof project implementation and monitoring. In spite of the above constraints, some of the DPCU members have all the requisite qualification, skills and knowledge. They also have strong leadership and management skills to perform their functions effectively.
1.4 Implementation Status of the DMTDP The DPCU developed the fourth MDTDP for the Assembly in 2010 and is being implemented over the period 2010 to 2013. As is always the case, particularly with reference to the MTDP (1996-2000), MTDP II (2001-2005) and MTDP III (2006-2009) which were largely implemented, the Assembly has put in place strategies that will facilitate the full implementation of the MTDP IIII (GSGDA). Since the start of implementation of the Development Plan, the Assembly as at 31st December, 2013 had implemented 78% of all programmes and projects in the 2013 Annual Action Plan as indicated in the table 1 below. 3
Table 1: 2012 AAP Implementation Status (According to GSGDA)
Thematic Area
Implementation Status Overall Thematic Performance %
ENHANCED COMPETIVENESS OF PRIVATE SECTOR
5%
ACCELERATED AGRICULTURE
40%
MODERNIZATION AND RESOURCE MANAGEMENT
INFRASTRUCTURE AND HUMAN
10%
SETTLEMENT DEVELOPMENT
HUMAN DEVELOPMENT,
15%
EMPLOYMENT AND PRODUCTIVITY
GOOD GOVERNANCE AND CIVIC
8.%
RESPONSIBILITY Total
78%
4
CHAPTER TWO MONITORING AND EVALUATION ACTIVITIES 2.1 PROJECTS STATUS IN THE KWAHU AFRAM PLAINS SOUTH DISTRICT AS AT 31ST DECEMBER, 2013
KWAHU AFRAM PLAINS SOUTH DISTRICT ASSEMBLY CENTRAL GOVERNMENT PROJECTS AS AT DECEMBER 2013
PROJECTS
LOCATION
CONSUL TANT
CONTRACTOR
AWARD
COMMENCE MENT
COMPLETION DATE
FUNDING
CONTRACT SUM GHC
PAID ON CERTIFICATE
DATE DATE 1
2
3
4
5
Construction of Six (6) unit classroom with ancillary
Adzidekope
PPMC
Kiwi Silver Ltd
Oct. 2010
Nov 2010
May 2011
GETFUND
150,000.00
Construction of Six (6) unit classroom with ancillary
Aboakyire
PPMC
Kiwi Silver Ltd
Oct. 2010
May 2011
May 2011
GETFUND
150,000.00
Construction of Six (6) unit classroom with ancillary
Ogbodokofe
PPMC
Construction Logistics
Jan 2012
Sept 2012
Sept. 2012
GETFUND
180,000.00
Construction of two (2) No. 2 unit semidetached Teachers Quarters
St. Fedilis SHSTease
AESL
Ghana Eng. Concrete Ltd
Aug. 2011
Aug. 2012
Aug 2012
GETFUND
188,620.00
Aug. 2011
Aug. 2012
Aug. 2012
GETFUND
736,257.00
Construction of 2 storey 12 unit classroom
St. Fedilis SHSTease
Eunitack services Ltd. AESL
AMOUNT
PAYMENT BY GETFUND
ITEM
2.2
UPDATE ON CORE DISTRICT INDICATORS (Categorized by GSGDA ThematicAreas)
Accelerated Agriculture Modernization and Natural Resource Management
2013 Target
2011 Indicator level
20012 Indicator level
2013 Indicator level
Hectares Tones Per capita production of key staple foods Crops Yam
11.1
54,000
1,350,000
7.7
Cassava
3.57
56,000
1,120,000
2.58
Maize
66.6
12,000
24,000
45.00
Groundnut
33.0
15,000
22,250
23.33
0
5,000
12,500
15.00
25.0
4,000
3,200
28.00
0
3,000
N/A
N/A
Cattle
50
24,000
24,000
30
Sheep
20
45,000
45,000
15.11
Goats
25
52,000
52,000
21.53
Pigs
20
5,000
5,000
6.0
16.92
65,000
65,000
10.69
Rice Cowpea Vegetable
Livestock
Poultry and fish) in kg/annum or animal/annum
Infrastructure and Human settlement development Proportion/length of roads maintained/Rehabilitated
107.6km 60.50km
50.10km 107.6 km
- Trunk Roads (in km) - Urban Roads (in km) Feeder Roads (in km)
120km
22Km
7.40Km
Routine Maintenance
50 Km
13 Km
13.60Km
Spot Improvement
60 Km
N/A
Rehabilitation
200Km
N/A
153.6
50 120
Reshaping % of households covered by electricity supply
Hectares of degraded forest, mining, dry and wet lands rehabilitated/restored:
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
a. Forest b. Mining c. Dry and wetland % increase in tourist arrivals
N/A
N/A
N/A
N/A
Teledensity/Penetration rate:
N/A
N/A
N/A
N/A
0
0.03
0.03
1.07
Human Development, employment and productivity HIV/AIDS prevalence rate (% of adult population, 15-49 yrs. HIV positive)
Maternal Mortality ratio (Number of deaths due to
0
151.9
467
221
Under-five mortality rate (Number of deaths occurring between birth and exact age five per 1000 live births)
5%
12.5%
6.2%
5.3%
Malaria case fatality in children under five years per 10,000 population
10%
29.1%
13.8%
10.0
Percent of population with sustainable access to safe water sources
70%
50%
60%
40%
% of population with access to improved sanitation (flush toilets, KVIP, household latrine)
50%
30%
40%
50%
pregnancy and childbirth per 100,000 live births)
Gross Enrolment Rate (Indicates the number of pupils/students at a given level of schoolingregardless of age- as proportion of the number children in the relevant age group) -Kindergarten - Primary - JSS - SSS
Net Admission Rate in Primary Schools (Indicates Primary One enrolment of pupils aged 6 years)
Gender Parity Index (Ratio between girls’ and boys’ enrolment rates, the balance of parity is 1.00)
124 %
104.50%
118.39 %
128.60 %
113.5 %
122.1%
112.2 %
111.10 %
54.4 %
52.35%
52.65 %
55.91%
24.4%
17 %
15.5 %
16.3 %
Kindergarten
1
1.05
0.96
0.98
Primary
0.95
0.88
0.9
0.92
JHS
0.84
0.70
0.78
0.80
SHS
0.72
0.95
0.59
0.69
Proportion of unemployed youth benefiting from skills/apprenticeship and entrepreneurial training
700
250
400
520
56,157.10 44,208.94
366,786.54
299,201.9 3
N/A
Ensuring and Sustaining Macroeconomic stability
Total amount of internally generated revenue
410,717
Amount of Development Partner and NGO funds contribution to DMTDP implementation % of DA expenditure within the DMTDP budget (How much of DA’s expenditure was not in the annual budget?)
N/A 50%
N/A 40%
30
30%
Transparent and Accountable Governance Number of reported cases of abuse (children, women and men)
N/A
N/A
N/A
N/A
Police citizen ratio
N/A
N/A
N/A
N/A
2.3
Update on Disbursement from Funding
SECTOR
2011
2012
2013
TOTAL
ADMINISTRATION
689,721.20
1,263,891.18
482,491.49
2,436,103.87
SERVICE
Nil
Nil
173,314.44
173,314.44
INVESTMENT
13,030.00
626,838.83
270,091.50
909,960.33
SPECIAL PROJECTS
769,974.90
748,623.07
598,803.36
2,117,401.33
Total
2.4
1,472726.10
2,639,353.0
1,524,700. - 5,636,779.97
Update on Critical Development and Poverty Issues
The National Youth Employment Programme The National Youth Employment was carried out successfully in the district, the Programme Cocoordinator was supported with adequate logistic to carry out programme .The youth were engaged for employment on all Proposed Modules, the detailed of number of youth employed NATIONAL YOUTH AND EMPLOYMENT PROGRAMME Table 2.4 UPDATE OF BENEFICIARIES JANUARY, 2013. MODULE 1
11 12
Health Extension workers Community teaching Assistant Community protection unit Spraying gang o-brigade Youth in ICT Youth in Agric Volta Lake Enhancement Programme Apprentice Zoom lion and Sanitation guards Fire service Prison service
13
Internship
2 3 4 5 6 7 8
9 10
TOTAL BEN. 64
MALE
FEMALE
DISABLE
EXITED AT POST
30
28
-
6
58
91
67
20
-
4
87
7
5
2
-
NILL
7
40 60 80
29 35 50
11 25 30
-
NILL NILL NILL
40 60 80
76 397
9 162
66 235
1
-
2
2
21
15
Total
-
-
NILL
76 397
-
-
2
2
6
-
NILL -
12
21 828
However the inception of the Programme suffered some setbacks which affected the smooth take of the programme some of this were irregular payment of allowance to the beneficiaries employee, this resulted in lukewarm and apathy among some of the youths who vacated their stations. These challenges were however resolved with the timely payment arrangement with the financial institutions. The programme is currently running smoothly CAPITATION GRANT IMPLEMENTATION IN KWAHUAFRAM PLAINS SOUTH DISTRICT The capitation Grant was introduce in Kwahu Afram Plains South District in 2012/2013 academic year with each school child receiving GH¢4.50 to promote Free Compulsory Universal Basic Education (FCUBE). Some advantages of the Capitation Grant Include: • •
Increase in school enrolment as shown in the table below Reduce the burden on parents.
Despite these advantages the programme faces some challenges which need to be addressed. Some of which include; • •
Untimely release of funds. For instance the grant for first term academic year was received in the second term. Also, the funds are not sufficient to meet rising cost of teaching and learning materials.
CAPITATION GRANT IMPLEMENTATION IN KWAHU AFRAM PLAINS SOUTH DISTRICT YEAR 2012 2013 Increase in Enrolment Pre-school Primary JHS
CASH FLOW 95997.00 52377.78 97485.72 52951.77 PREVIOUS 8234 22,437 4192
CURRENT 8511 22501 4802
13
REPORT ON THE GHANA SCHOOL FEEDING PROGRAMME – KWAHU AFRAM PLAINS SOUTH DISTRICT NO.
NAME OF SCHOOL
1
9
Kwasi Fante D/A primary School Nso Nyameye D/A Primary School Odumase Presby Primary School Dedeso R/C Primary School Somsei D/A Primary School Tailorkope D/A Primary
10
Twenefourfaasu D/A
82
11
Tease/Amenyaw D/A
404
16
Nsogyaso D/A primary
208
17
Dunkro D/A Primary
157
18
Asukese B’ D/A
231
19
Domeabra primary
312
20
Bonkrom D/A Primary
412
21
Nyamebekyere D/A Primary Gbodokope D/A Primary
213
Faaso – Battor D/A Primary Kubease D/A primary School Samankurae D/A Primary Mmradan
321
2 3 4 5
23 24 26 27 28
NO OF PUPILS FEED 351 240 140 174 170 193
245
215 246 203 4,272
Total
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IMPACT OF THE PROGRAMME • • •
It has given employment to the people of the community as cooks It has increased the enrolment in all schools It has provided Market Avenue for local agricultural produce like beans, yams, gari palm oil etc.
CHALLENGES The programme in spite of its positive impact has some challenges which are as follow; • • • •
Delays in the release of funds. Lack of proper kitchen structures. Delay in payment of allowance for the kitchen staff. Increase in prices of food stuffs.
SUGGESTIONS TOWARDS IMPROVEMENT OF THE PROGRAMME • • •
We suggest that funds are release on time. We also suggest the upward review of the cost per child to take care of current high food prices. The programme should be extended to other schools since the non-feeding schools are losing pupils to the schools feeding ones.
DATA ON FREE EXERCISE BOOKS AND SCHOOL UNIFORMS S/N 1
Description of Item School uniforms for girls
Date 7/10/13
2
12/12/13
3
School uniforms for girls Uniforms for boys
4
2-P3 writing exams
5 6 7 8 9 10
P2 language Graph exams (JHS) 2-P3 Maths exams 1 Maths exams 1 writing Technical drawing
2/12/13 18/1/13 12/1/13 5/12/13 15/12/13 5/12/13 5/12/13 15/12/13
Source Regional office Koforidua Koforidua
Quantity Received 308
Issues 308
Stock bal -
1595
595
-
Office Koforidua
776
776
-
3445
0687
MOE/GES MOE/GES MOE/GES MOE/GES MOE/GES MOE/GES OE/GES
15
12249 4839 23445 16344 16344 473
0609 45 17872 10131 0131 892
2758 1640 194 573 6213 6213 581
NATIONAL HEALTH INSURANCE SCHEME COVERAGE FOR 2013 BY CATEGORIES NO.
CATEGORY
1 2 3 4 5 6 7 8
Informal Sector SSNIT Contribution SSNIT Pensioners Under 18 Years Indigenes 70 Years & Above Pregnant Women Total
NUMBER OF PEOPLE COVERED 2012 2013 13,453 16341 824 567 260 57 26,454 38750 2140 8751 1954 1889 1989 1855 47,018 67,710
Guinea worm Eradication There were no reported cases on Guinea worm infection however; data on reported case were not available. The CWSA and other NGOs have installed a number of bole Holes with hand Pumps in some of these communities to eradicate the diseases, which is currently under control in the district. Provision of Microfinance The District Assembly in collaboration with Rural Enterprise Programme also supported artisans in with grants to expand their profession trader in the district.
2.5
Participatory Monitoring and Evaluation
The DPCU identified key NGOs /CBOs working in the District and established strong partnerships with them the view of pursing a common development agenda. Recognizing the capacity constraint of community members, CSOs, NGOs and CBOs at the community level, the DPCU organized workshops to strengthen and build their capacity and discussed the roles of
16
different stakeholders towards promoting incorporating participatory Monitoring and Evaluation. However, CBRDP in collaboration with the DPCU organized training and capacity building on the use of PM&E tools/methodologies. The DPCU conducted series of participatory Monitoring and Evaluation exercises where the team met project contractors, project Consultants and the beneficiary communities at project sites to deliberate on observations and made recommendations. These are being carried out by the parties concern.
17
CHAPTER THREE THE WAY FORWARD 3.1 Summary and Conclusion The Overall assessment of this APR on the status of Programme and Projects implementation for the period under review has made some positive developmental changes which has enhance the socio economic wellbeing of the people a particular in the area of telecommunication accessibility and water supply system which has improved the wellbeing of the people in the district, One of the Government interventions in poverty reduction strategy is the introduction of the Health Insurance Scheme, the capitation Grant and the School Feeding Programme Scholl uniform distribution, this laudable policy have impacted positively on the people in the district.
3.2Recommendation It is recommended that both GoG and Donor funds for Programme and Project should be release timely to enable the implementation agencies carry out implementation of all proposed action plans on schedule, since delay in releasing of fund affects the smooth implementation of Programme and Projects. Find ways to further improve upon revenue collection, to generate enough revenue for the development of the Assembly. Solicit support for training, capacity building and technical assistance towards strengthening the DPCU, Stakeholders, communities etc. Continue the construction and monitoring of ongoing development projects of the District which were not completed during the previous year. 18
